Do you organise your own exhibitions as well as exhibiting at others?

Yes. We run owned and association exhibitions — floorplan and stand sales, exhibitor services, visitor registration, hosted buyer programmes, the conference stage and the show’s own operations. The platform we run them on was built for exactly that shape.

Organiser · exhibitors · floor · leads

Exhibition & Trade Show Management

Trade shows, country pavilions and expo presences — organiser liaison, stand delivery, freight and customs, staffing, the meeting diary and the lead handover.

Exhibitions run on someone else’s calendar. The organiser sets the deadlines for space, build heights, rigging, power, freight and health and safety, and each one has a penalty attached. Missing them is not a scheduling inconvenience, it is a cost.

We hold the organiser relationship, run the exhibitor manual as a live checklist, deliver the build, staff the floor and — the part that decides whether the show paid for itself — make sure the conversations that happened turn into records your sales team can use on Monday.

What is included

Show selection and space negotiation
Organiser liaison and deadline control
Stand design, build and dismantle
Freight forwarding and customs clearance
Exhibitor and pavilion coordination
Hosted buyer and meeting diary management
Promoter and hospitality staffing
Lead capture, scanning and CRM handover

Exhibition & Trade Show Management — how the workstream is structured — Organiser · exhibitors · floor · leads8 inclusions

The exhibitor manual is a live checklist

Build height approval, rigging plots, electrical loading, risk assessments, fire retardancy certificates, dilapidation deposits, freight windows. We convert the manual into a dated checklist with an owner per line and work it down to zero. This is unglamorous and it is where exhibition budgets are saved.

Freight is the schedule risk nobody plans for

Customs, carnets, marshalling yards, drayage and a two-hour delivery window that opens at 04:40. We plan freight backwards from the load-in slot, keep a contingency route, and know which shows will hold your crates if the paperwork is one signature short.

Exhibitors buy conversations

Floor space is a means. We build the meeting diary around mutual interest first — two parties who each asked for the other beats any amount of category overlap — fill toward each hosted buyer’s committed quota rather than a total score, and report who is short so somebody can pick up a phone.

Leads decay by the hour

A lead captured on a scanner and synced the same afternoon converts meaningfully better than a business card typed up the following week. We set the capture up against your CRM fields, brief the staff on what qualifies, and hand the data over before the floor closes — not in a spreadsheet a fortnight later.

Country and industry pavilions

A pavilion is many small exhibitors under one roof with one deadline set. We run the co-exhibitor onboarding, the shared build, the common hospitality and the joint buyer programme, so twenty companies get a coordinated presence rather than twenty independent panics.

What you get

Deliverables, not intentions.

These are the artefacts that exist at the end of this workstream. If one of them is missing from a proposal you have received elsewhere, it is worth asking why.

01Deadline calendar with owners, tracked to zeroDeliverable

02Built stand signed off against the drawingsDeliverable

03Freight cleared, delivered and returnedDeliverable

04Meeting diary published and workedDeliverable

05Leads in your CRM before the floor closesDeliverable

Where this is used

Formats that lean on this service.

6 – 60 co-exhibitors

Trade Show Pavilions

Country, industry and group pavilions — co-exhibitor onboarding, shared build, joint hospitality and one coordinated presence instead of twenty independent ones.

Format 40 – 600 hosted buyers

Hosted Buyer Programmes

Qualified buyers brought to a show in exchange for a committed meeting quota — matched on real interest, scheduled properly and reported honestly.

Format 400 – 15,000 delegates

Association Congresses

International association meetings — bid support, abstract and committee workflow, registration, sponsorship, exhibition and delegate operations.

Format

Questions