Playbooks
How we actually run each format, written down.
These are our internal operating plans, published. Milestones by month, the deadlines that carry a penalty, and the handful of things that cause the late-stage panic on every programme of that shape.
200–2,000 delegatesThe Annual Conference PlaybookThe operating plan for a multi-day company conference, from the six-month mark to the close-out report. 8 milestonesT-6 months → T+2 weeks
10–60 delegatesThe Executive Offsite PlaybookHow to run a board or leadership offsite where the only visible thing is the work. 7 milestonesT-12 weeks → T+1 week
Space-only stands and pavilionsThe Exhibition PlaybookFrom show selection to lead handover, with the deadlines that carry penalties marked. 8 milestonesT-10 months → T+1 week
25–500 guestsThe Incentive Travel PlaybookDesigning a reward journey around the people who won it, and delivering it without them seeing the operation. 8 milestonesT-10 months → T+2 weeks
When something actually goes wrongThe On-Site Crisis PlaybookWhat has to exist before delegates arrive, so that a bad hour does not become a bad event. 6 milestonesBefore travel → AfterPlanning tools
Pair a plan with the working tools.
Event Budget Estimator
Planning ranges you can take to a finance conversation
Venue RFP Framework
The response format that makes quotes comparable
Delegate Communication Plan
What to send, when, and what it must answer
Risk & Escalation Register
Owners, thresholds and who decides at 23:00
Post-Event Report Framework
What close-out should contain, including what went wrong
Using one of these yourself? Good. Take it.
If your team runs the event and just needs the plan, use these. If you would rather someone ran it, that is what we are for.
hello@voyacircle.com