The committee is the client
Decisions are made by volunteers between their own jobs. Deadlines slip, and the plan has to absorb that without losing the print and floorplan dates.
Industries · ASN
Associations & Non-Profits
Member-funded organisations where the congress is both the year’s biggest service and a substantial part of the income.
The shape of the work
For most associations the annual congress is the largest thing they do and a meaningful share of their revenue. It has to serve members, satisfy sponsors and exhibitors, and return a surplus — usually with a volunteer committee making the decisions.
We work to the committee’s calendar and constitution, run the abstract and programme workflow, and manage the three revenue lines separately because they are three different customers.
Sector reality
Four things that decide the plan.
The congress funds the year
Registration, sponsorship and exhibition each need managing as a business line with its own targets and its own delivery record.
Rotation means starting again
A congress that moves city each year loses local knowledge annually. Written destination playbooks and a consistent operating model are the counterweight.
Member data outlives the event
Associations hold long-lived member records across jurisdictions. Registration must fit that, and the export has to land in their system cleanly.
Formats
What associations & non-profits usually runs.
A rotating city and a peer-reviewed programme
Association Congresses
International association meetings — bid support, abstract and committee workflow, registration, sponsorship, exhibition and delegate operations.
400 – 15,000 delegates
The whole company, once a year
Annual Conferences
Multi-day company conferences connecting plenary, breakouts, travel, hotels, hospitality and several hundred people arriving at once.
200 – 2,000 delegates
The hour people remember
Awards & Recognition Nights
Industry awards, internal recognition evenings and gala ceremonies — scripted, lit, rehearsed and finished on time.
100 – 1,500 guests
Many exhibitors, one deadline set
Trade Show Pavilions
Country, industry and group pavilions — co-exhibitor onboarding, shared build, joint hospitality and one coordinated presence instead of twenty independent ones.
6 – 60 co-exhibitors
Services
Where the work concentrates.
Programme · delegates · stage · sponsors
Conference & Congress Management
Annual meetings, association congresses and customer conferences run as one plan — venue, programme, speakers, registration, sponsors, hotels, arrivals and the helpdesk.
Organiser · exhibitors · floor · leads
Exhibition & Trade Show Management
Trade shows, country pavilions and expo presences — organiser liaison, stand delivery, freight and customs, staffing, the meeting diary and the lead handover.
Register · check in · match · report
Event Technology & Data
The platform behind the programme — registration, portals, QR badging, matchmaking, live boards and a close-out data handover in a format your team can use.
Other sectors
We work across twelve.
TECTechnology & SaaSContent-dense events with live product on stage, a technical audience that notices when something fails, and attendance that has to be earned.
PHAPharma & Life SciencesCompliance is not a review at the end. It decides the venue, the catering, the travel class, the contracting and what the record has to show.
BFSBanking & Financial ServicesPrecision, confidentiality and a record that survives scrutiny — with hospitality that has to be defensible as well as good.Running an event in associations & non-profits? Send the policy with the brief.
Member-funded organisations where the congress is both the year’s biggest service and a substantial part of the income.
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